COMPLAINTS PROCEDURE AND DISPUTES PROCEDURE In accordance with Rule 10 Real Estate Agents Act (Professional Conduct and Client Care Rules) 2009
All licensed real estate agents are required to have a written in‐house complaints and dispute resolution procedure. That procedure is set out below.
You do not have to use our complaints and resolution procedure. You may make a complaint directly to the Real Estate Agents Authority at any time.
You can make a complaint to the Real Estate Agents Authority even if you choose to also use our procedures. In‐house Complaints and Dispute Resolution Procedures
Our complaints and dispute resolution procedures are designed to provide a simple and personalised process for resolving any complaint you might have about the service you have received from our agency. STEP 1:
Call us and speak to the manager. Judy Dixon-Hurlstone 06 757 5101 or 0274 936 935. Tell the manager who you are complaining about and what your concerns are. Let the manager know what you would like done about your complaint. STEP 2:
The manager may ask you to put your complaint in writing so that she can investigate it. The manager will need a brief period of time to talk to the team members involved. We promise to come back to you within 10 working days with a response to your complaint. That response may be in writing. As part of that response we might ask you to meet with members of our team to discuss the complaint and try to agree a resolution. STEP 3:
If we are unable to come to an agreed resolution after a meeting, or if you don’t wish to meet with us, then we will provide you with a written proposal to resolve your complaint. STEP 4:
If you do not accept our proposal, please try and advise us in writing within five working days. You can, of course, suggest another way of resolving your complaint. STEP 5:
If we accept your preferred resolution, we will attempt to implement that resolution as soon as possible. If we decline your preferred resolution, we may invite you to mediate the dispute. STEP 6:
If we agree to mediate the complaint but don’t settle the complaint at mediation, or we do not agree to mediate the dispute, then that will be the end of our process. Remember:
You can still make a complaint to the Real Estate Agents Authority in the first instance and, even if you use these procedures, you can still make a complaint to the Real Estate Agents Authority at any time. The Real Estate Agents Authority c/‐ PO Box 25‐371 Wellington 6146 Phone 0800 for REAA or 0800 367 7322 Website: E-mail http://www.reaa.govt.nz email@example.com
Click here to make a formal online complaint.
First National Group NZ Limited In-house Complaints Process
Members of the First National Group of independently owned real estate offices have established an in-house complaints process in accordance with the requirements of the Real Estate Agents Act 2008 - Professional Conduct and Client Care Rules.
Information about the complaints process is available along with a complaint form.
Complaints in relating to a Licensee should be directed, in the first instance to the relevant office of such Licensee and can be made either directly in person or in writing via e-mail or post; or on-line.
Complaints relating to a Licensee can also be directed to the National Office of First National Group NZ Limited and must be made in writing to the General Manager
New Zealand Manager
c/- First National Group NZ Limited
PO Box 11575
Making a complaint through the Real Estate Agents Authority (“REAA”)
A Licensee must ensure that prospective clients, clients and customers are aware that they may access the REAA's complaints process without first using the in-house procedures, and that any use of the in-house procedures does not preclude their making a complaint to the REAA.
Complaints in respect of a License directed to the REAA can be made via the following:
The Real Estate Agents Authority
c/- PO Box 25-063
E-mail: firstname.lastname@example.org http://www.firstnational.co.nz/?pageCall=content&ContentID=62665&MenuItemID=66177&subject=Complaints_Procedure